- To promote advancement of the chemical sciences and technology in Tanzania.
- To promote communication and co-ordination between and among chemists and allied professionals in Tanzania.
- To provide a forum for discussion and a medium for dissemination of chemical knowledge among the members of the Chemical Society and the public at large.
- To encourage advanced training and research in chemistry within Tanzania and to find ways and means for such training elsewhere.
- To co-operate with the government of Tanzania and other public bodies or institutions in national development.
- To co-operate with other national and international chemical organizations in organizing meetings, exchanging of information, etc.
- To institute and maintain professional standards amongst its members.
V. FUNCTIONS:
In pursuance of the aforementioned aims and objectives, the Chemical Society shall endeavor to:
- Promote communication and co-ordination amongst its members.
- Provide a forum for discussion and a medium for the dissemination of knowledge amongst its members by organizing symposia, seminars, workshops and conferences.
- Create a familiarity with chemical knowledge and application amongst members of the public, through the mass media.
- Co-operate with the appropriate Government institutions in formulating scientific and educational policies, and in planning and exploiting the results of research.
- Act as a medium for advancement of chemical knowledge in Tanzania and to promote international goodwill and understanding through the exchange of research workers and other scholars.
- Develop and co-ordinate the creative abilities of young chemists by encouraging the formation of chemistry clubs, associations and organizing competitions and such other activities as the Chemical Society may deem fit.
- Establish and administer a journal of the Tanzania Chemical Society.
- Encourage advanced training in chemistry by organizing short time courses and scholarships.
- Develop and maintain a code of conduct for chemists.
- Undertake such other activities as may be consistent with the aims and objectives of the Tanzania Chemical Society.
- To promote the welfare of chemists in Tanzania. e.g. employment opportunity, localization, etc.
VI. MEMBERSHIP:
1. Categories of Membership
There shall be the following categories of membership:
(i) Founder membership
(ii) Ordinary membership
(iii) Student membership/Associate membership
(iv) Institutional membership
(v) Honorary membership
(vi) Fellows
(vii) Life membership
2. Qualifications for attainment of membership
(a) All categories of membership (except Founder membership and Life membership) shall be attained by application to and subsequent election by the appropriate committee of the Governing Council (hereinafter provided for) which shall have absolute discretion to admit any person or institution to any category of membership and shall also have sole jurisdiction as regards to the eligibility of any person or institution for any particular category of membership, or to alter the category of any membership. The Governing Council shall decide on eligibility for life membership and individuals identified under this category shall pay a total of 10 (ten) annual subscriptions at the time of admission.
(b) Every member shall be entitled to a copy of the constitution of the Chemical Society and any amendments and alterations thereto free of charge and shall be expected to comply with all the rules and regulations, and code of conduct of the Chemical Society.
(c) Founder Membership:
The qualifications for Founder Membership are the same as those for Ordinary Membership (hereinafter provided for) except that the membershould have attended the meeting to inaugurate the Chemical Society.
(d) Ordinary Membership:
(i) Ordinary Membership shall be open to citizens of the United Republic of Tanzania in any university, research institute or tertiary education institution or a reputed industry or any other institution identified by the Council.
(ii) To qualify for membership the candidate shall either have a recognized University first degree with chemistry or biochemistry or equivalent so sanctioned by the Council (hereinafter provided for), have contributed notable original work in chemistry or are active in allied fields.
(iii) Ordinary Members shall be provided with a membership certificate, a copy of the constitution and any other publication, at the discretion of the Council.
(iv) Ordinary Membership shall also be open to non Tanzanian citizens at the discretion of the appropriate Council Committee responsible for Membership admissions, provided that, such non Tanzanian citizens are active chemists or allied professionals.
(e) Student Membership/Associate Membership:
(i) Student Membership shall be open to bona fide Tanzanian students who are currently studying chemistry in a University or other recognized institution.
(ii) Student members may avail themselves of such facilities of the Chemical Society as shall be determined by the Council from time to time. They shall have no right to vote and shall not hold any national office, except that a student member may be co-opted to any committee of the Chemical Society.
(f) Institutional Membership:
(i) Institutes, Societies or Organizations in Tanzania which subscribe to some or all of the aims of the Chemical Society as provided in article IV above, may be admitted by the Council to institutional membership in accordance with the provisions of this sub-clause.
(ii) On application for Institutional Membership such bodies shall submit either a copy of their constitution, or an up-to-date report on their activities. They should also provide their permanent address to the secretary.
(iii) On admission, such documents as referred to in sub-clause (ii)above shall be filed by the secretary and kept up-to-date. A register of Institutional Members shall also be maintained by the secretary.
(iv) Members of Institutional bodies, unless holding individual Membership of the Chemical Society, shall not necessarily become members or exercise any right or discharge any obligation pertaining to members of the Chemical Society other than at the absolute discretion of the Council.
(v) Each Institutional member shall be represented by its chief executive or a designated nominee at business meetings or social functions of the Chemical Society but such a representative shall not ipso facto hold elective office in the Chemical Society, unless such representative also holds individual membership in the society.
(g) Honorary Membership:
Members of the Council (hereinafter provided for) shall be Honorary Members.
(h) Fellows:
This status shall be conferred, by unanimous decision of the Council, on individual members who, in the opinion of the Council, have excelled in this field.
(i) Life Membership:
Life membership shall be conferred by the Council through unanimous decision on distinguished individuals who have rendered commendable contribution towards the aims and goals of the Chemical Society. Such decision shall be communicated to members at the subsequent Annual General meeting. Such designees shall pay a ten - year membership fee in lumpsum at the time of admission.
VII. MEMBERSHIP FEES:
There shall be an entry fee and an annual membership subscription. The entry fee is payable on application for membership and is refundable in full in case of unsuccessful application. The first annual membership fee is payable on admission to membership and thereafter on the first day of July in each year. The fee rates for each category of membership will be as determined by the Council from time to time and ratified by simple majority thereof at the Annual General Meeting, and upon such ratification the decision shall become a bye-law under the constitution.
VIII. TERMINATION OF MEMBERSHIP:
1. The Council may in its absolute and sole discretion terminate the membership of any member whose conduct is in the opinion of the Council prejudicial to the good name of the Chemical Society.
2. Membership shall be deemed to have terminated if a member shall have fallen in arrears with his/her annual subscription for a period of more than two years.
3. One whose membership is terminated shall have the opportunity to submit to the Council a written appeal within one month of the termination of membership.
4. Any person or institution who ceases to be a member by termination or resignation shall not be entitled to a refund of his/her subscription or any other contributions that may have been made to the Chemical Society.
5. A person shall cease to be a member upon death.
IX. THE GOVERNING COUNCIL:
1. There shall be a Council which shall be the governing body of the Chemical Society.
2. The council shall comprise of the following members:
(a) Chairman - Chairman
(b) Vice-Chairman - Vice-Chairman
(c) Secretary - Member
(d) Treasurer - Member
(e) Assistant Secretary - Member
(f) Six Ordinary Members - Members
Total 11 councellors
3. Rules for Membership of the Council:-
(a) The Chairman may at his/her own initiative or at the request of the Council invite any other person for deliberations but not for voting purposes.
(b) All members of the Council shall be honorary members.
(c) If the posts of Chairman, Secretary or Treasurer falls vacant from whatever cause before the expiry of their terms of office, the Council shall fill them immediately by nomination and thereafter report to the Annual General Meeting. In the event of an extraordinary General Meeting being called before the Annual General Meeting, elections shall take place at such extraordinary general meetings to fill the required vacancies.
(d) Except for the Chairman who shall have both an original and a casting vote each council member shall have one vote.
(e) A member of the Chemical Society shall hold only one office in the Chemical Society at a time.
4. Executive Officer:
(a) The Council may at its sole discretion appoint an Executive Officer, on such terms as may be agreed between the Council and the appointee.
(b) The Executive Officer shall be the recorder for the meetings of the society including those of the Council and shall act under the direction of the Secretary and take action on the decisions recorded in the minutes.
(c) The Executive Officer shall be the Secretary to the Council and its Committees and shall keep all its records in order and perform any other duties that the Council may determine.
5. Meeting of the Council:
(a) The Council shall meet at least four times between any two Annual General Meetings of the Chemical Society.
(b) The Chairman shall be empowered to convene special or additional meetings of the council.
(c) The Chairman shall be responsible for directing and convening Council Meetings and shall be the Chairman thereof. In the absence of the Chairman, the Secretary shall convene the meetings and the Vice-Chairman shall be the Chairman thereat.
(d) Half of all voting members of the Council shall form a quorum and decisions shall be made by a simple majority of the members present and voting thereat.
(e) Voting shall be by show of hands, but in case of a dispute it shall be by secret ballot.
6. Functions of the Council:
(a) The Council shall be responsible for the proper running of the Chemical Society. To this end it shall appoint, as it may deem fit, such committees or individuals to make reports to it or carry out specific tasks on any matters concerning the activities of the Chemical society.
(b) The Council shall be responsible for the proper management, and use of the Chemical Society's funds, as well as other resources. For this purpose it shall appoint an independent Auditor to review the accounts and financial position of the Chemical Society and submit a written report at the Annual General Meeting.
7. Tenure of Honorary Office - bearers of the Chemical Society:
All Officers of the Chemical Society and committees shall hold office for a term of three years but shall be eligible for re-election for one term only.
8. Termination of the services of Honorary Office-bearers:
The Governing Council shall have powers to suspend any office-bearer of the Chemical Society if in its sole opinion the officer has not for any reason satisfactorily discharged his/her duties, but the final decision shall be made by the Annual General Meeting.
X. BOARD OF TRUSTEES:
1. The Council shall elect a Board of Trustees of the Chemical Society of not more than five members.
2. The term of the office of the Trustees shall be five years but any Trustee could be reappointed by the Council of the Chemical Society to serve for a further term or for a shorter period.
3. An Annual General Meeting by a simple majority vote shall have powers to discontinue the tenure of any of the Trustees.
4. All movable and immovable property investments and securities acquired or entrusted to the Chemical Society shall be vested in the names of the trustees of the Chemical Society.
5. The trustees shall pay all income received from property vested in them to the Treasurer of the Chemical Society and any expenditure in respect of such property which in the opinion of the trustees is necessary or desirable shall be reported to the Annual General Meeting.
6. The Council of the Chemical Society shall have the powers to appoint new Trustees after the expiry of the term of office for any or all of the trustees or in the event of the death or resignation of a Trustee, or to replace a Trustee removed by resolution of the Council of the Chemical Society or of the Annual General Meeting. The Chairman and Secretary of the Chemical Society shall be ex-officio trustees by virtue of their offices.
XI. MEETING OF THE CHEMICAL SOCIETY:
1. Annual General Meeting:
(a) There shall be an Annual General Meeting of the Chemical Society.
(b) The Secretary or, under his/her direction, the Executive Officer shall give at least three months notice of the meeting and the agenda shall be circulated at least 30 days before the day of the proposed meeting.
2. Functions of the Annual General Meeting:
Functions of the Annual General Meeting shall be:-
(a) To receive and consider the annual reports from the Chairman, Secretary and the Treasurer.
(b) To elect office bearers.
(c) To discuss any other matters concerning the Chemical Society.
(d) To perform such other functions as may be provided for in the constitution.
3. Extraordinary General Meetings:
(a) An Extraordinary General Meeting shall be called at the request of either the Council, or twenty members who are entitled to vote, in writing, addressed to the Chairman, except that these provisions shall not include institutional members or their representatives.
(b) Such meetings shall be held within three months of the request, and the notice and agenda for the meeting shall be circulated by the Secretary to all the members at least thirty days before the proposed date of the meeting.
(c) The venue of the Extraordinary General Meeting shall be determined by the Chairman in conformity, as far as possible, with any suggestions by the body requesting the meeting.
4. Quorum:
(a) Twenty-five members or one-quarter of all the registered members who are entitled to a vote whichever is the less shall constitute a quorum.
(b) If there is no quorum at any Annual or Extraordinary General Meeting the Chairman may be empowered by the Members present to proceed to transact any urgent business pending the convening of another meeting.
5. Chairman of the Meeting:
The Chairman shall take the chair at all Annual or Extraordinary Meetings. In his/her absence the Vice-Chairman shall take the chair subject to the provisions of Article IX Sub-Section 3 (d).
6. Conferences, Symposia and Workshops
(a) There shall be an annual conference of the Chemical Society during which new research findings in chemistry and allied fields will be presented and discussed.
(b) The Chemical Society will organize workshops and symposia on special topics of interest to the members of the Society.
XII. FINANCES OF THE CHEMICAL SOCIETY:
1. The finances of the Chemical Society shall be derived from membership and journal subscriptions and any endowments, bequests or grants that shall be made to it.
2. All monies and funds shall be paid to and be received by the Treasurer who shall deposit them in the name of the Society in bank accounts approved by the Council.
3. Any other investment of a different nature shall be made by the Treasurer with the sanction of the Council.
4. All payments made out of the Bank Account shall first be sanctioned by the Council either as an individual sum or as part of general estimates.
5. All cheques drawn on the Bank account shall bear the stamps of the Chemical Society and shall be signed by the Treasurer and one or two other office bearers appointed by the Council.
6. The financial year of the Chemical Society shall start on 1st July and end on 30th June of each year.
7. The funds of the Chemical Society shall only be used for the following purposes:-
(a) For financing any research projects that might be approved from time to time by the Council;
(b) For convening meetings and for such matters relating to these meetings and as the Council might authorise;
(c) For financing any programmes of higher education and training in Tanzania or elsewhere which would further the objectives of the Chemical Society;
(d) For supporting any journals, periodicals, newsletters or books containing results of member's, research or sponsored by the chemical society;
(e) For administration of the Chemical Society;
(f) For any other purposes which the Council may approve.
8. The Council shall have powers to suspend any office bearer who it has reasonable cause to believe is not properly accounting for any of the funds or property of the Chemical Society and shall have powers to appointor cause to be appointed another office bearer in his/her place. Such suspension shall be subject to investigation and depending on the Council's discretion shall be reported to an Annual General Meeting or Extraordinary General Meeting. The Council shall be free to take any further action as it deems fit.
XIII. AUDITING:
1. All the Chemical Society accounts, records and documents of finances shall be open to inspection at any time by an Auditor appointed as in Article IX Section 6 (b) above.
2. The treasurer shall produce an Annual Statement of Accounts of receipts, payments, assets and liabilities. The auditor shall examine such accounts and certify, that in his/her considered opinion, the correctness or otherwise of the Accounts and the financial state of the Chemical Society.
3. A copy of the audited report and balance sheet (if any) shall accompanythe Treasurer's Statement of Accounts which shall be presented for theapproval of the Council and Annual General Meeting.
4. No office bearer or member of the Council or any committee memberconcerned with the finance of the Chemical Society shall be appointed asan Auditor.
5. The Auditor may be paid an honorarium by resolution of the Council of the Chemical Society.
XIV. DISSOLUTION OF THE CHEMICAL SOCIETY
1. The Chemical Society shall not be dissolved except by a resolution passed at a General Meeting by a vote of two thirds of all members of the Chemical Society entitled to vote. Those unable to attend the meeting shall be entitled to a postal vote.
2. Should the motion for dissolution be passed, the Board of Trustees shall take charge of all assets of the Chemical Society and, subject to the payment of all the debts and liabilities of the Chemical Society, the balance thereof shall be distributed in accordance with a resolution passed at the General Meeting called to dissolve the Chemical Society.
XV. STANDING ORDERS AND AMENDMENTS TO THE CONSTITUTION:
1. The Council shall have powers to make standing orders subject to the approval of the Annual or Extraordinary General Meeting by a simple majority of votes to cover any matters covered by the constitution only partially or not at all and which do not require a constitutional amendment. Such standing orders shall operate from the date of approval by an Annual General Meeting.
2. This constitution of the Chemical Society may only be amended by a two thirds majority vote of all the members present and voting at an Annual General Meeting.
3. All proposed amendments shall be circulated to the members with the agenda of the meeting and those unable to attend the meeting may send a postal opinion which shall be read at the meeting before voting.
XVI. AFFILIATION:
Any organizations, societies or institutions with kindred objectives may be affiliated to the Chemical Society. In such cases the terms of affiliation shall be decided by the appropriate Committee of the Council.
XVII. MEMBERSHIP SUBSCRIPTION:
In accordance with Article VII of the Constitution, the GoverningCouncil has approved the following registration and annual membership subscriptionfor the time being:-
Registration fees:
(a) Ordinary Membership T.Shs. 15,000.00
(b) Student Membership/Associate Membership T.Shs. 6,000.00
(c) Institutional Membership T.Shs.150,000.00
(d) Life Membership T.Shs.150,000.00
Annual subscription:
(a) Ordinary Membership T.Shs. 10,000.00
(b) Student Membership/Associate Membership T.Shs. 4,000.00
(c) Institutional Membership T.Shs.70,000.00
(d) Life Membership -nil-
These fees shall be reviewed from time to time by Council.
XVIII. ORGANIZATION AND ADMINISTRATION OF THE TANZANIA CHEMICAL SOCIETY PROJECTS:
Standing Committees of the Governing Council:
(a) As provided under Article IX, section 6(a), the Governing Council shall if and when required set up Standing Committees with specified terms of reference.
(b) In each case unless otherwise stated, the Governing Council shall nominate the Chairman and determine the composition of the Committee.
(c) Each Committee shall be responsible to the Governing Council and shall be required to report in writing to it.
(d) The Committees shall have the powers to co-opt additional members.
(i) Executive committee:
(a) Shall, on behalf of the Governing Council, take appropriate and necessary action on emergencies that may arise and report to the Governing Council.
(b) Shall take action on behalf of the Governing Council in cases of emergency, and report to the Governing Council.
(c) Shall help and guide the Executive Officer in the affairs of the Society.
(d) Shall initiate projects and programmes in furtherance of the aims and objectives of the society.
(e) Shall determine dates for various meetings, including Governing Council meetings, Annual General Meetings etc.
(f) Shall undertake any other business assigned to it by the Governing Council and/or Annual General Meeting.
(ii) Finance Committee
(a) Shall study in detail the finances of the Chemical Society and shall make regular reports to the Executive Committee who will report to the Annual General Meeting.
(b) Shall study the Treasurer's budget and Annual estimates, and make recommendations thereon to the Executive Committee well in advance of the meeting at which the budget is to be approved by the Governing Council.
(c) Shall make recommendations on financial matters as required by the Governing Council.
(iii) The Programme and Programme Planning Committee
(a) Shall determine the programmes of the Society.
(b) Shall determine the programmes of Conferences, Symposia, Seminars, and Workshops.
XIX. RESPONSIBILITIES OF THE HONORARY OFFICE BEARERS:
1. DUTIES OF THE HON. CHAIRMAN:
The Chairman:
(a) Shall be in charge of the overall general organization, supervision and control of office.
(b) Shall preside over the Executive Committee, Governing Council and Annual General Meetings.
(c) Shall give the Chairman's address on a topical subject during the Annual functions of the Society.
(d) Shall maintain inter-regional and international relations by correspondence and travel including relations with the United Nations and its agencies.
(e) Shall maintain co-ordination and co-operation with international societies and national chemical societies.
(f) Shall take vital policy decisions for the good administration and efficient management of the Society.
(g) Shall perform any other specialised function as directed by the Council.
2. DUTIES OF THE HON. VICE-CHAIRMAN:
The Vice - Chairman shall:
(a) Perform the duties of the Chairman when the Chairman is absent
(b) Be responsible for liaison and co-ordination with Government, Ministries, Research Institutes and the national Universities.
(c) Perform any other Society duties as assigned by the Council.
3. SPECIFIED NOTE FOR HON. CHAIRMAN AND HON. VICE-CHAIRMAN:
In addition to exercising the powers which are conferred upon the above heads, they shall declare the opening of each meeting of the Society in their respective capacities. They shall direct the discussion, assure observance of the rules on points of order, and shall have control of the proceedings at every meeting.
4. DUTIES OF HON. SECRETARY:
(a) Overall administration of the office and research, information and publication services.
(b) General organization of the society and any other sub-units of the Council, and the Annual General Meeting.
(c) Inter-regional, national and international relations.
(d) Any other duties assigned to him by the Executive Committee. The Secretary shall present an Annual General Meeting and shall be responsible to the Council and the Executive Committee.
5. DUTIES OF THE HON. ASSISTANT SECRETARY:
The duties of the assistant Secretary are to assist the Secretary in all matters pertaining to educational, scientific and academic activities. This will include the preparation of papers, correspondence, news writing for the society, and public relations.
6. DUTIES OF THE HON. TREASURER:
He/she shall be responsible for:
a) The administration of funds of the Society including the following:
(i) Salaries of staff;
(ii) Purchases; and
(iii) Other expenses.
(b) Bank transactions including deposits, withdrawals, and accounts.
(c) All office accounts including cash book and ledger (shall regularly sign all books as a token of correctness of the accounts).
(d) Preparation of the budget.
(e) Arrangements for auditing.
(f) Following up contributions, anonymous donations, and other receipts.
(g) Preparation of an annual report pertaining to income and expenditure of the Society.