Saturday 21st June 1997

OPENING

The meeting was opened at 9:50 hrs by the Chairman of the Interim Secretariat,Prof. D.M.S. Mosha, by giving a welcoming note and he asked every participantof the founding meeting to give self introduction. This was followed byan opening address by the Chairman who addressed the significance of themeeting and the need to form the Chemical Society.

The meeting started by going through all items on the agenda.

Item No. 1 on the agenda: Adoption on the agenda

Minute No. 1.1: The agenda was adopted by all participants.

Item No. 2 on the the agenda: To receive and consider the draftconstitution of the Tanzania Chemical Society

Minute No. 2.1: The whole draft of the constitution of the TanzaniaChemical Society was revisited by all participants by reading each item.The constitution was accepted subject to some corrections and suggestionsfrom the participants.

Minute No. 2.2: There was suggestions from the participants tore-design the logo for the society and it  was agreed that membersshould be given opportunity to give suggestions in writing and preferablewith sketches of alternatives.

TEA BREAK

After item No. 2 the meeting took a tea break and during this periodall participants posed for historical photographs of the meeting

Item No. 3 on the agenda: Election of office bearers of the TanzaniaChemical Society

Minute No. 3.1: The meeting resumed at 11:30 to elect officebearers of the Tanzania Chemical Society. The Chairman of the Interim Secretariatstarted by clarifying the voting procedures for all posts and then handedover the Chairmanship to the Returning Officer, Dr. M. Muruke from Departmentof Botany, University of Dar es Salaam.

Minute No. 3.2: Before the election, participants asked the wholeInterim Secretariat to resign and this was this agreed. The election startedby the conducting the Chairmanship post, which was voted by secret ballot.

Minute No. 3.3: Honorary Chairman

(a) Three names were proposed for the post and the votes for each isindicated in brackets:

1. Prof. D.M.S. Mosha (37)
2. Dr. L.L. Mkayula (9)
3. Mr. L. Malimi (1)

Abstention/spoiled = 0

(b) Therefore from the count vote shown, Prof. D.M.S. Mosha was electedas the first Chairman of the Tanzania Chemical Society.

Minute No. 3.4: Honorary Secretary

(a) This post was also casted by secret ballot. Three names were alsoproposed for the post. The names and votes they got are indicated in brackets.

1. Dr. G.S. Mhinzi (12)
2. Dr. M.A. Kishimba (14)
3. Dr. S.J.M.  Mdachi (23)

Abstention/spoiled = 0

(b) Therefore, Dr. S. Mdachi was elected as the first Honorary Secretaryof the Tanzania Chemical Society.

Minute No. 3.5: Honorary Treasurer

(a) Three names were proposed for the post and their votes are indicatedin brackets

1. Dr. Z. Mbwambo (7)
2. Dr. G.S. Mhinzi (28)
3. Dr. C. Joseph (14)

Abstention/spoiled = 0

(b) Therefore, Dr. G.S. Mhinzi was elected as the Honorary Treasurerof the Tanzania Chemical Society.

The following posts were voted by proposing the name of the contestantwhich needed to be seconded by other participants and votes were obtainedby hand count.

Minute 3.6: Vice Chairmanship

(a) Two names were nominated and the votes each obtained is indicatedin brackets

1. Dr. O.C. Othman (8)
2. Dr. L.L. Mkayula (34)

Abstention = 7
(b) Therefore Dr. L.L. Mkayula was elected Vice Chairman.

Minute No. 3.7: Assistant Secretary

(a) Two names were nominated and the votes obtained are indicated inbrackets

1. Dr. C.C. Joseph (31)
2. Mrs M. Macha (15)

Abstention (3)
(b) Therefore Mr. C.C. Joseph was elected Assistant secretary.

Minute No. 3.8: Members of the council (6)

(a) It was agreed that 10 names should be suggested and each participantshould vote by secret ballot six names for the post. The following nameswere suggested and their votes are as shown in brackets:

1. Mrs M. Macha (41)
2. Ms A.V.F. Ngowi (28)
3. Dr. Z. Mbwambo (41)
4. Dr. Ngassapa (36)
5. Mr. C. Mgina (35)
6. Mr. A. Rwazo (13)
7. Mr. J. Buchweishaija (23)
8. Mr. Y. Ngenya (24)
9. Mr. L. Malimi (24)
10. Mrs Butoboro (15)

(b) From the vote count, 5 members of the Council were obtained andtwo contestants tied for the sixth position, Mr. Y. Ngenya and Mr. L. Malimi.The election was repeated and the two contestants tied again by obtaining21 votes each. The process was repeated again and Mr. L. Malimi got 25votes and Mr. Y. Ngenya got 18 votes. Therefore Mr. L. Malimi was electedas the sixth member of the council.

(c) After the election process, the Returning Officer congratulatedthe elected leadership of the Tanzania Chemical Society and handed overthe chair to the elected leadership. The participants suggested and itwas agreed that each member of the elected leadership to give detailedprofessional particulars.

(d) The Honorary Chairman started by congratulating the elected leadershipof the Tanzania Chemical Society and thanked all participants for the fulland smooth co-operation during the whole election process.
 

Item No. 4 on the agenda: any other business

Minute No. 4.1: The Co-ordinator of Natural Product ResearchNetwork for Central and East Africa, NAPRECA, Prof. M.H.H. Nkunya exploitedthis opportunity to announce the activities and the role played by thenetwork. He also gave an announcement for the 7th NAPRECA Symposium whichis going to be held between 17-22 august, 1997, in Dar es Salaam. He urgedparticipants to apply for the participation to the symposium.

Minute 4.2: The Acting Head of the Department of Chemistry gavea vote of thanks to all members for their positive response and activerole they played during the whole process of the meeting, especially theelection process.

Minute No. 4.3: The meeting was closed by the Hon. Chairman at13:30 hrs and requested the elected leadership, the council to remain.He asked the members of the Council to work on the following items:

1. Board of Trustees

The following were nominated as members of the board

i) Prof. D.M.S. Mosha (by virtue of his position)
ii) Dr. S.J.M.  Mdachi (by virtue of his position)
iii) Prof. M.H.H. Nkunya
iv) Mrs M. Macha

2. The programme and Programme planning Committee

i) Dr. S.J.M.  Mdachi (Chairman of the committee)
ii) Dr. L.L. Mkayula
iii) Dr. C.C. Joseph
iv) Mr. C. Mgina

3. The Executive Committee

     i) Prof. D.M.S. Mosha
     ii) Dr. S.J.M. Mdachi
    iii) Dr. F. Ngassapa
    iv) Dr. Z. Mbwambo
    v) Ms A.V.F. Ngowi

4. Finance Committee

    i) Dr. G.S. Mhinzi (Chairman)
    ii) Mr. L. Malimi
    iii) Dr. C.C. Joseph

Minute No. 4.4: The meeting of the Council was closed by theHon. Chairman by asking all the members of the Council to work hard towardsthe goals and objectives of the Tanzania Chemical Society. The goals wereset to produce the first issue of The Journal of Tanzania Chemical Societybefore end of this year. The meeting was closed at 13:50 hrs.

The Acting Head of Chemistry Department offered lunch to members ofthe Council at Lion Hotel, in Sinza.